FleetCollect announced the general availability of its compliance solution designed to help motor carriers replace paper mile tracking with IFTA automation and digital driver qualification file management. The platform targets owner-operators and small fleets that traditionally track miles manually, a process that involves writing odometer readings at state lines, collecting fuel receipts, and spending weekends calculating quarterly tax obligations.
The FleetCollect IFTA tracking app, available on both iPhone and Android, transforms smartphones into IFTA mileage trackers that automatically record state-by-state mileage through GPS as drivers travel their routes. Herman Armstrong, founder of FleetCollect, stated that the company built the solution because carriers were spending hours on tasks that technology could handle automatically, noting that manual tracking increases the risk of errors. The app requires no hardware installation or manual logging, allowing drivers to focus on driving while the software handles IFTA mileage tracking in the background.
Beyond tracking, FleetCollect includes a built-in IFTA mileage calculator that processes GPS data and fuel purchase records to generate quarterly IFTA reports ready for filing. The IFTA calculator app breaks down miles driven and fuel purchased by jurisdiction, calculates net tax owed or credits due, and produces reports matching base jurisdiction requirements. Carriers can try the free IFTA calculator at https://fleetcollect.net/ifta to see how it works. For carriers using spreadsheets or manual calculations, this automation eliminates errors that could lead to overpayment or audit flags, with every mile GPS-verified and every fuel stop logged with location and receipt.
Key IFTA tracking features include GPS IFTA tracking with automatic state-by-state mileage calculation, built-in IFTA mileage calculator with quarterly report generation, IFTA mileage tracker with 30-day session persistence, fuel stop logging with receipt photo capture and location detection, support for all IFTA member jurisdictions across the US and Canada, IFTA automation eliminating manual data entry, and availability on both iOS and Android without additional hardware.
The platform also offers fleet DQF management through a digital driver qualification file portal that complies with 49 CFR Part 391 regulations. It tracks all 18 required documents including CDL copies, DOT medical cards, MVRs, drug tests, and Clearinghouse queries, organizing and monitoring them for expiration automatically. AI-powered document scanning identifies uploaded documents and extracts expiration dates, while automated alerts notify carriers before credentials lapse, making everything accessible in seconds during DOT audits.
Fleet DQF features include complete 18-item DQF tracking per FMCSA regulations, AI document recognition for CDLs, medical cards, MVRs, and Clearinghouse documents, integrated background checks, MVR orders, and drug testing through Checkr, secure driver portal for mobile document uploads, equipment management with registration and insurance tracking, and audit-ready compliance reports on demand.
Designed as an affordable alternative to enterprise fleet management systems, FleetCollect targets carriers who don't need or can't afford complex solutions. Pricing starts free for basic DQF management, with IFTA software plans beginning at $9 per month with no contracts, setup fees, or per-truck pricing. The company is expanding with an electronic logging device solution that will integrate directly with the existing IFTA tracking software and fleet DQF platform, providing a single system for hours of service, GPS IFTA tracking, fuel tax reporting, and driver compliance.
The platform serves owner-operators tracking miles on paper, small fleets using spreadsheets for IFTA, growing carriers needing scalable solutions, and new carriers seeking accessible compliance tools from day one. The IFTA tracking app is available on both the Apple App Store and Google Play Store.
