FleetCollect, a trucking software provider, has launched a mobile application designed to automate International Fuel Tax Agreement mileage tracking for motor carriers. The app uses GPS technology to detect state border crossings in real-time, replacing manual paper logs and spreadsheet tracking methods that often lead to inaccurate reporting.
Motor carriers operating commercial vehicles across state lines are required to file quarterly IFTA reports with their base jurisdiction, with the Q1 2026 deadline approaching on April 30, 2026. Inaccurate mileage reporting can trigger IFTA audits that examine four years of records and carry significant penalties, including fines up to $50 per day for late filings plus additional assessments for underreported fuel taxes.
Herman Armstrong, founder of FleetCollect, noted that owner-operators using manual tracking consistently undercount state-line crossings, particularly on multi-stop routes. The company's GPS tracking captures every jurisdiction change automatically, with one customer reportedly recovering $3,200 in fuel tax credits after their first quarter using the application.
The FleetCollect IFTA mileage tracking app features automatic GPS-based state and province border detection, one-tap trip start with 30-day background tracking, fuel purchase logging with location and price capture, and quarterly IFTA report generation for all 48 IFTA member jurisdictions. The application supports both US states and 10 Canadian provinces and includes a free IFTA tax calculator available at https://fleetcollect.net/ifta.
Available for iPhone and Android devices, pricing starts at $9 per month for solo owner-operators, with fleet plans for carriers with multiple drivers priced at $5 per truck. The platform also supports dispatchers, bookkeepers, and accountants who file IFTA on behalf of trucking clients through a web dashboard that provides access to trip data, fuel logs, and completed IFTA reports across multiple carrier accounts.
The automated tracking system represents a significant advancement for the trucking industry, where manual mileage calculation has long been a source of administrative burden and financial risk. By reducing quarterly filing time from hours to minutes and providing audit-ready documentation, the technology addresses a critical compliance challenge for motor carriers operating across jurisdictional boundaries.
For the broader transportation sector, this development signals a continued shift toward digital solutions that streamline regulatory compliance while improving accuracy. The ability to automatically capture jurisdictional changes through GPS technology not only reduces administrative overhead but also minimizes the financial risks associated with inaccurate fuel tax reporting, potentially saving carriers thousands of dollars annually in recovered tax credits and avoided penalties.
